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Mint
02-07-2025
- Business
- Mint
Printers for small offices in 2025: 10 efficient, cost-effective and feature-rich options for everyday business need
For small offices, choosing the right printer balances cost, features, and reliability. Multifunction devices (print, scan, copy, and often fax) are highly popular, saving space and money. Product Rating Price best overall HP Smart Tank 585 All-in-One WiFi Colour Printer, White View Details HP Smart Tank 580 All-in-One WiFi Colour Wireless Solid Ink Printer | 1 Extra Black Ink Bottle | 1+1 Year Extended Warranty with PHA Coverage | Up to 8000 Black & 6000 Colour Prints View Details HP Laser 1008W Monochrome Laser Printers,Wireless,Single Function,Print,Hi-Speed USB 2.0Up to 21 Ppm,150-Sheet Input Tray,100-Sheet Output Tray,10,000Page Duty Cycle,1Year Warranty,Black&White,714Z9A View Details HP Laserjet Pro P1108 Plus Single Function Monochrome Laser Printer, Black View Details SEZNIK Portable A4 Printer, Bluetooth, Inkless for Professionals,Travel | Mini Printer | USB, Bluetooth Printer Compatible with Android iOS Laptop | 1 Year Warranty (Pro-HD304dpi-Black) View Details View More Look for models with wireless connectivity for flexible placement and mobile printing. Automatic document feeders (ADF) and duplex printing are invaluable for handling multi-page documents efficiently. Ink tank printers, like Epson or Canon MegaTank, offer significantly lower running costs than cartridge-based models, despite a higher initial outlay. Laser printers excel in speed and crisp text, ideal for high-volume monochrome printing. Consider your typical print volume and whether colour is essential when making your selection. We have shortlisted the best options printers for small offices in 2025. Check them out now. The HP Smart Tank 585 All-in-One WiFi Colour Printer is an excellent choice for small offices seeking economical and convenient printing. Its main feature, the integrated ink tank system, ensures ultra-low-cost per page, eliminating the need for expensive cartridges. Seamless wireless connectivity and mobile printing capabilities further enhance its appeal, allowing you to print from virtually anywhere. Printing Technology Ink Tank Special Feature Wi-Fi, All-in-One Ultra-low printing costs Wireless and mobile printing Slower photo printing Initial higher cost Buyers frequently praise its economical printing and straightforward setup, often highlighting the impressive print quality for everyday documents. Choose for incredibly low printing costs, wireless convenience, and reliable all-in-one functionality perfect for home or small office use. The HP Smart Tank 580 All-in-One WiFi Colour Wireless Printer stands out for its exceptional value and low running costs, making it ideal for budget-conscious users. Its main feature is the high-capacity integrated ink tank system, delivering an impressive 8000 black and 6000 colour prints from included inks. This, combined with wireless connectivity and an extended 1+1 year warranty, ensures hassle-free, economical printing for your home or small office. Printing Technology Ink Tank Special Feature Wi-Fi, All-in-One Very low print costs Extended warranty included Initial purchase cost Not fastest printer Buyers appreciate the easy setup and excellent print quality, often commending the included extra black ink bottle for added value. Choose for ultra-low-cost printing, extended warranty, and convenient wireless functionality, perfect for home and small office needs. The HP Laser 1008W Monochrome Laser Printer is a powerful choice for offices needing fast, high-volume black-and-white printing. Its main feature is rapid printing at up to 21 pages per minute, combined with a robust 10,000-page duty cycle, ensuring efficiency for demanding tasks. Wireless connectivity adds convenience, allowing easy printing from various devices without cables, making it a reliable workhorse for professional environments. Special Feature Wireless, Single Function Fast monochrome printing High duty cycle No colour printing Single function only Buyers appreciate its quick printing speed and crisp text output, often noting its reliability for daily office document needs. Choose for high-speed, reliable monochrome printing, ideal for busy offices prioritising efficiency and sharp text. The HP LaserJet Pro P1108 Plus is an excellent choice for individuals or small offices requiring dependable, high-quality monochrome printing. Its main feature is its robust laser technology, delivering crisp, professional-grade black-and-white documents quickly. Designed for simplicity, this single-function printer offers easy setup and a compact footprint, making it ideal for spaces where efficiency and sharp text output are paramount without the need for colour or multifunctionality. Special Feature Single Function Sharp, crisp text Fast monochrome printing No colour printing No wireless connectivity Buyers frequently commend its reliable performance and excellent print quality for professional documents, highlighting its durability. Choose for consistent, high-quality monochrome laser printing, perfect for everyday document needs in a compact design. The SEZNIK Portable A4 Printer is a game-changer for professionals and travellers needing on-the-go printing. Its main feature is inkless thermal technology, eliminating messy cartridges and reducing running costs. Bluetooth connectivity enables effortless printing from Android, iOS, and laptops, offering true versatility. This compact, lightweight design with a high 304dpi resolution ensures crisp A4 prints wherever you are, backed by a 1-year warranty for peace of mind. Printing Technology Thermal (Inkless) Special Feature Bluetooth, Portable, A4 Item Weight 0.8 kg (approx) Inkless, cost-saving Highly portable No colour printing Requires thermal paper Buyers commend its clear A4 prints and seamless mobile-laptop compatibility, finding it reliable for travel and professional documentation. Choose for convenient, inkless A4 printing on the go, ideal for professionals and frequent travellers seeking efficiency. The Canon image CLASS LBP6030W Wi-Fi Mono Printer is a compact and efficient choice for homes and small offices prioritising crisp black-and-white printing. Its main feature is the built-in Wi-Fi connectivity, enabling convenient wireless printing from various devices, including Windows, Mac, and Linux systems, and even mobile devices via the Canon Mobile Printing app. With a quick warm-up time and high-speed output, it delivers professional-quality documents swiftly. Special Feature Wi-Fi, Single Function Item Weight 5 kg (without cartridge) Wireless printing convenience Compact, space-saving design No colour printing Setup can be tricky Buyers appreciate its reliable performance and crisp text quality, though some mention initial wi-fi setup can be challenging. Choose for reliable, high-quality monochrome printing with wireless convenience, perfect for small offices and home use. The SEZNIK Portable A4 Printer (Lite-203DPI) offers ultimate printing freedom for professionals on the move. Its main feature is the innovative inkless thermal printing technology, eliminating the need for cartridges and ensuring clean, cost-effective operation. Bluetooth connectivity allows seamless printing from Android, iOS, and laptops, enhancing its portability. This compact device, backed by a 1-year warranty, is perfect for generating A4 documents anywhere, anytime. Printing Technology Thermal (Inkless) Special Feature Bluetooth, Portable, A4 Inkless, economical printing Highly portable and versatile Lower resolution (203 DPI) Requires thermal paper Buyers appreciate its convenience for on-the-go printing and the inkless design, finding it ideal for temporary documents. Choose for ultra-portable, inkless a4 printing, perfect for professionals and travellers needing instant document generation. The iDPRT Bluetooth Thermal Label Printer is an indispensable tool for small businesses and e-commerce. Its main feature is high-speed, inkless thermal printing of 4x6 inch shipping labels, saving time and money on consumables. With versatile connectivity via USB and Bluetooth, it supports Windows, Mac, iOS, and Android, ensuring effortless label creation from various devices. This compact, efficient printer streamlines your shipping process, making it incredibly user-friendly. Printing Technology Thermal Special Feature Bluetooth, Label Printer, 4x6 inch Fast, inkless printing Wide device compatibility Only prints labels Requires thermal labels Buyers praise its quick printing speed and easy setup, noting its efficiency for small business shipping needs. Choose for efficient, inkless shipping label printing, perfect for streamlining small business packaging and dispatch. The HIROBOT Thermal Barcode Label Printer is a versatile solution for e-commerce and logistics. Its main feature is the ability to print various label sizes, from standard 4x6 inch shipping labels to smaller 2x1 or 3x5 inch labels, thanks to its adjustable design. This inkless thermal printer, compatible with Windows and Mac, seamlessly integrates with platforms like Amazon, Flipkart, UPS, and DHL, streamlining your labelling process efficiently and cost-effectively for diverse needs. Printing Technology Thermal Special Feature Adjustable Label Size, Barcode Printing Item Weight 1.35 Kilograms Versatile label sizes Wide platform compatibility Only prints labels No wireless option Buyers appreciate its versatility for different label sizes and its ease of integration with popular e-commerce platforms. Choose for flexible label printing for various sizes and platforms, ideal for diverse e-commerce and shipping needs. The Canon PIXMA MegaTank G1730 is an excellent choice for home and office users prioritising economical colour printing. Its main feature is the MegaTank ink system, utilising small, high-yield ink bottles for significantly lower running costs per page. This single-function printer focuses solely on printing, ensuring reliable and vibrant colour output for documents and photos. Its compact design also helps save valuable desk space, making it a practical solution. Printing Technology Ink Tank Special Feature MegaTank, Print Only Ultra-low printing costs Vibrant colour output No wireless connectivity Print-only function Buyers commend its cost-effective printing and excellent colour reproduction, finding it perfect for home and small office use. Choose for incredibly low-cost colour printing and high-quality output, ideal for budget-conscious home and office users. The best printer for a small office depends on your needs. For low running costs and high volume, an ink tank printer (e.g., HP Smart Tank, Canon MegaTank) is excellent. Consider your printing volume (ink tank vs. laser), whether you need colour or just black and white, multifunctionality (scan, copy), connectivity (Wi-Fi), and running costs (ink/toner prices). In a small office, place the printer for easy access, ideally near your desk. Consider a dedicated printer stand, under-desk storage, or a rolling cart. Wireless printers offer more flexibility, allowing placement in less obtrusive areas like a closet if noise is a concern. Printers for Small Offices Model Name Printer Output Maximum Print Speed HP Smart Tank 585 All-in-One WiFi Colour Printer Smart Tank 585 Colour Up to 12 ppm (Black) HP Smart Tank 580 All-in-One WiFi Colour Wireless Solid Ink Printer Smart Tank 580 Colour Up to 12 ppm (Black) HP Laser 1008W Monochrome Laser Printer Laser 1008W Monochrome Up to 21 ppm HP Laserjet Pro P1108 Plus Single Function Monochrome Laser Printer Laserjet Pro P1108 Plus Monochrome Up to 18 ppm SEZNIK Portable A4 Bluetooth Inkless Printer (Pro-HD304dpi-Black) Pro-HD304dpi Monochrome (Thermal) Approx. 10–15 ppm Canon imageCLASS LBP6030W Wi-Fi Mono Printer LBP6030W Monochrome Up to 18 ppm SEZNIK Portable A4 Inkless Thermal Printer (Lite-203DPI-Black) Lite-203DPI Monochrome (Thermal) Approx. 8–10 ppm iDPRT Bluetooth Thermal Label Printer, 4x6 Inch iDPRT 4x6 Monochrome (Thermal) Up to 72 labels/min HIROBOT Thermal Barcode Label Printer for 4x6 Inch Labels HIROBOT 203DPI Monochrome (Thermal) Up to 150 mm/s (approx. 50 ppm) Canon PIXMA MegaTank G1730 Single Function Inktank Color Printer PIXMA G1730 Colour Up to 11 ppm (Black) Budget: Consider both the initial purchase price and ongoing costs like ink/toner and paper. Inkjet printers are cheaper upfront, but laser printers often have lower per-page costs, ideal for higher print volumes. Print volume: Estimate your daily or weekly printing needs. For occasional use, an inkjet may suffice. For frequent, high-volume printing, a laser printer is more durable and cost-effective in the long run. Features: Decide on essential functionalities. Do you need scanning, copying, or faxing (multifunction printer)? Wireless connectivity, automatic double-sided printing (duplex), and mobile printing capabilities are also valuable for efficiency. Print quality: Assess the type of documents you'll be printing. If high-quality graphics or photos are essential, an inkjet typically excels. For crisp text documents, laser printers are excellent. Size and footprint: Small offices have limited space, so a compact printer is vital. Check dimensions to ensure it fits comfortably without cluttering the workspace. Mint has an affiliate marketing partnership, which means we may get some commission on purchases you make through the retailer sites links provided. These partnerships do not influence our editorial content, which is free from any bias or marketing pitch. We strive to provide accurate and unbiased information to help you make informed decisions. We recommend verifying details with the retailer before making a purchase.
Hindustan Times
11-05-2025
- Hindustan Times
Best HP WiFi printers for everyday professional and personal use: Top 10 picks with the latest features and designs
The best HP WiFi printer offers wireless convenience, dependable performance, and smart features that suit both home and office use. With seamless connectivity, these printers allow users to print directly from smartphones, tablets, or laptops without the need for physical cables. HP's WiFi printers are known for their compact designs, fast printing speeds, and features such as automatic duplex printing, cloud integration, and easy mobile app control. From basic document printing to high-quality colour photo output, HP covers a wide range of needs with impressive consistency. These best printers also support scanning and copying, making them an all-in-one solution for modern users. Choosing the best HP WiFi printer means enjoying efficiency, quality, and hassle-free printing in a compact unit. For anyone looking to upgrade their setup, HP's range includes some of the best WiFi printer models available today. Enjoy smooth printing with reliable performance and user-friendly features designed to simplify everyday tasks. The HP Smart Tank 585 All-in-One is a sleek, light blue inkjet printer designed to handle everyday printing, scanning, and copying tasks. Its wireless setup, mobile support, and high page yield make it perfect for busy homes or small offices. With vibrant colour printing, smart features, and easy refills, it's built to simplify your workflow while delivering consistent results across different devices. High page yield with included ink bottles Self-healing Wi-Fi ensures stable connectivity Slower colour print speed at 5 ppm HP Smart Tank 585 All-in-One WiFi Colour Printer What are buyers saying on Amazon? Buyers appreciate the easy setup, vibrant colour prints, and efficient ink usage, making it ideal for home and small office use. Why choose this product? Choose this HP WiFi printer for its seamless connectivity, low-cost printing, and reliable all-in-one performance with smart features. The HP Smart Tank 580 Printer is a reliable all-in-one solution that prints, scans, and copies with ease. Its fast print speeds, dual-band Wi-Fi connectivity, and intuitive interface make everyday tasks smoother. With vibrant colour prints, automatic two-sided printing, and a compact design, this printer is ideal for home users or small workspaces needing high efficiency and low running costs. Extremely fast print speeds for both colour and black Compact design with two-sided printing No automatic document feeder HP Smart Tank 580 All-in-One WiFi Colour Wireless Solid Ink Printer | 1 Extra Black Ink Bottle | 1+1 Year Extended Warranty with PHA Coverage | Up to 8000 Black & 6000 Colour Prints What are buyers saying on Amazon? Buyers love the fast printing speed, sharp output, and smooth setup, especially for bulk tasks in home or office use. Why choose this product? Pick this for its blazing-fast printing, compact design, wireless connectivity, and premium performance suited for regular, high-volume tasks. The HP DeskJet Bluebreeze printer is a compact, all-in-one solution for home printing, scanning, and copying. Designed with mobile users in mind, it features quick wireless setup via the HP Smart app and a 35-page automatic document feeder. The dual-band Wi-Fi ensures reliable connectivity, making it a practical choice for daily tasks without taking up much space. Easy mobile setup with HP Smart App Dual-band Wi-Fi with self-reset Lower print speed for colour pages HP Ink Advantage 4278 WiFi Colour Printer - Print/Scan/Copy with ADF Ideal for Home/Small Office What are buyers saying on Amazon? Buyers love its compact build, smooth wireless setup, and quick scanning features—perfect for casual home use. Why choose this product? Select this for its mobile-friendly features, ADF convenience, and smooth dual-band Wi-Fi setup in a compact design. The HP Laser 1008w is a single-function monochrome printer built for crisp document printing. With a compact design, high print speeds, and professional output quality, it's ideal for small office setups. Equipped with both USB and Wi-Fi options, it delivers consistent results and supports everyday printing needs effortlessly. Fast printing at 21 ppm Compact, space-saving design Limited to monochrome prints only HP Laser 1008w Printer, Wireless, Single Function, Print, Hi-Speed USB 2.0, Up to 21 ppm, 150-sheet Input Tray, 100-sheet Output Tray, 10,000-page Duty Cycle, 1-Year Warranty, Black and White, 714Z9A What are buyers saying on Amazon? Buyers like the sharp output and high-speed printing, calling it dependable for professional black-and-white documents. Why choose this product? Pick this for fast, sharp prints, simple operation, and consistent performance with HP's trusted laser technology. The HP Smart Tank 589 is a vibrant and reliable all-in-one printer made for both home and office use. It offers high-speed printing, scanning, and copying, with print speeds reaching 30 ppm (black) and 24 ppm (colour). With its intuitive controls, guided buttons, and support for Ethernet, Wi-Fi, Bluetooth, and USB, this printer is perfect for high-volume, everyday tasks. High-speed colour and monochrome printing Multiple connectivity options including Ethernet Slightly bulky for small desks HP Smart Tank 589 All-in-One WiFi Colour Printer – 30 ppm Speed, High Capacity Ink Tank, Wireless, Ideal for Home & Office Printing What are buyers saying on Amazon? Buyers love its vibrant colour prints, fast speed, and ease of use, calling it a dependable option for frequent printing needs. Why choose this product? Go for this for fast, high-volume printing, easy operation, and versatile connectivity in a stylish magenta design. The HP DeskJet Ink Advantage in Bluebreeze is an all-in-one wireless inkjet printer designed for everyday home use. It supports print, scan, copy, and mobile fax via the HP Smart app. Featuring a 35-page automatic document feeder and dual-band Wi-Fi with self-reset, it ensures productivity and seamless wireless use for personal tasks and remote work needs. Easy mobile setup via HP Smart App Dual-band Wi-Fi with auto-reset for stable wireless printing Slower print speeds than laser models HP Ink Advantage 4278 WiFi Colour Printer - Print/Scan/Copy with ADF Ideal for Home/Small Office What are buyers saying on Amazon? Buyers appreciate its compact size, ease of setup, and mobile printing features. Many find it ideal for home and student use. Why choose this product? Choose this for easy wireless printing, scanning, and copying with the added benefit of an automatic document feeder and mobile fax—perfect for home or student use. The HP Smart Tank 720 is a premium all-in-one colour ink tank printer designed for eco-conscious home and office users. Built from over 25% recycled plastic and EPEAT Silver certified, this printer balances high-speed performance with sustainability. With support for mobile printing, smart guided buttons, dual-band Wi-Fi, and Bluetooth LE, it's ideal for those needing reliable, low-cost, high-volume printing. High-speed, low-cost printing with ink tank system Smart guided buttons enhance user interaction Slightly bulky compared to basic inkjets HP Smart Tank 720 All-in-One Auto Duplex WiFi Colour Printer, Print, Scan & Cope for Office,White What are buyers saying on Amazon? Buyers praise the print quality, ease of ink refill, and wireless performance. Many highlight the sustainability factor and the significant ink savings over time. Why choose this product? Opt for this if you want fast, eco-friendly, high-volume printing with excellent wireless and mobile connectivity, backed by HP's reliable ink tank system. The HP Smart Tank 670 combines all-in-one functionality with smart features and efficiency-focused design. Perfect for homes or small offices, it lets you print, scan, and copy with ease. With support for auto-duplex printing, smart connectivity options including Bluetooth and Ethernet, and high-volume output of up to 3,000 pages per month, it offers solid performance and excellent value for regular use. Multiple connectivity options including Ethernet and Bluetooth Smart buttons and LCD for easy operation Slower colour print speed compared to other Smart Tank models HP Smart Tank 670 All-in-One Auto Duplex WiFi Integrated Ink Tank Colour Printer, Scanner, Copier- High Capacity Tank with Automatic Ink Sensor, Multicolor What are buyers saying on Amazon? Buyers appreciate the print quality, dual-sided printing feature, and ease of setup. Many note that the running cost is very low thanks to the refillable ink tank system, though a few wish it had an ADF for bulk scanning. Why choose this product? Select this for auto-duplex printing, a compact yet capable design, and versatile connectivity — perfect for those needing dependable, eco-friendly, and high-volume performance at home or in small teams. The HP LaserJet Multifunction Printer combines printing, copying, scanning, and faxing capabilities, making it a versatile addition to any home or office. With high-quality monochrome prints, swift printing speeds of up to 21 pages per minute, and reliable connectivity options (Wi-Fi, Ethernet, USB), it delivers the speed and performance needed for everyday tasks. Its efficient 40-sheet automatic document feeder (ADF) helps streamline workflows, while the included HP Black Contractual Original Laser Toner Cartridge ensures that prints are sharp and precise. All-in-one functionality for added convenience (Print, Copy, Scan, Fax) High-quality monochrome prints with sharp text A bit bulky for smaller spaces HP Laser MFP 1188fnw, Wireless, Print, Copy, Scan, Fax, 40-Sheet ADF, Hi-Speed USB 2.0, Ethernet, Up to 21 ppm, 150-sheet Input Tray, 100-sheet Output Tray, 1-Year Warranty by HP, Black and White What are buyers saying on Amazon? Buyers love the high-speed printing and the convenience of the all-in-one features, especially the ADF that helps with multi-page scanning and faxing. Some buyers, however, note the printer's size and lack of colour printing may not suit all needs. Why choose this product? Select this if you need a robust, reliable printer with all-in-one functionality for small-to-medium office tasks. Its fast print speeds, seamless connectivity, and efficiency features (like the ADF) make it ideal for busy environments where reliability and quality are paramount. The HP DeskJet Ink Advantage Ultra 4929 is a compact and stylish all-in-one inkjet printer perfect for home office use. Offering printing, scanning, and copying functionalities, this printer is equipped with Wi-Fi and Hi-Speed USB 2.0 for seamless connectivity. The printer ensures high-quality prints with its HP 47 Original Black and Tri-color cartridges, producing up to 1300 black pages and 700 color pages. Designed for everyday use, it combines efficiency and style in a sleek Rosewood finish. User-friendly interface with simple navigation via the Icon LCD and LED indicators All-in-one functionality (print, copy, scan) for versatile home office use Not ideal for high-volume printing HP Ink Advantage Ultra 4929 Print, Copy, Scan, Self Reset WiFi, Smart App Setup, Print per Page Cost Starting at 44paise/Page with 2 Additional Sets of Inks, Ideal for Home What are buyers saying on Amazon? Buyers appreciate the printer's compact size, making it ideal for small spaces, and its reliable wireless of them find the print speed to be a bit slow, particularly when printing colour documents. Why choose this product? Opt for the HP DeskJet Ink Advantage Ultra 4929 for a reliable and affordable home office solution. Yes, most HP Wi-Fi printers are simple to set up. With the HP Smart app, you can easily guide the printer through the setup process, connect to Wi-Fi, and start printing in minutes from multiple devices. Yes, HP Wi-Fi printers support mobile printing. With the HP Smart app, you can print directly from smartphones and tablets, whether you're at home, the office, or on the go, making it easy to print documents or photos instantly. HP Wi-Fi printers connect to a network, allowing multiple devices to print, while Bluetooth printers link directly to individual devices without needing a network, offering more limited connectivity. Wi-Fi printers are ideal for shared environments, while Bluetooth printers are more suited for single-device use. Best printers for home and office use: Top 8 reliable options for high quality prints Best ink tank printers in 2025: Top 10 picks for cost effective and hassle free printing Best inkless printers: Top 6 picks for convenient printing solutions that save money on ink and maintenance Best wireless printers for home use in 2024; Top 10 picks curated just for you Best printers for home use: Choose from the top 9 picks for hassle-free and affordable printing solutions No, you can use regular ink cartridges. Some models, however, may have specific cartridge models. Most HP Wi-Fi printers have built-in security features like encryption to protect your data during printing. Yes, most HP Wi-Fi printers support both black-and-white and color printing. Yes, many HP Wi-Fi printers come with energy-saving features like automatic sleep mode to reduce power consumption. Disclaimer: At Hindustan Times, we help you stay up-to-date with the latest trends and products. Hindustan Times has an affiliate partnership, so we may get a part of the revenue when you make a purchase. We shall not be liable for any claim under applicable laws, including but not limited to the Consumer Protection Act, 2019, with respect to the products. The products listed in this article are in no particular order of priority.
